4 tips for preparing virtual event speakers
Posted on Jun 26th 2021
1. Prepare an introductory mail:
Securing your speakers is only the start of the discussion. The initial phase in preparing to talk is an introductory email that traces what the remainder of your correspondence will look like and sets clear assumptions for both parties.
For the subject, consider illuminating that the support is for a virtual event. You may likewise need to incorporate the association's name, creating an event and a statement around the timetable.
2. Host a kickoff call:
The following stage in laying out the groundwork for your speakers is a kickoff call. This call should accomplish a couple of things:
- Speakers should have a reasonable comprehension of the timetable and assumptions paving the way to the event.
- Speakers should realize what to get ready for before their next gathering/call.
- Both parties will think of the meeting subjects and ideas and be ready to refine them closer to the event.
- Speakers should realize which dates they will be required for prep calls or practices, and those dates ought to be reserved in their schedules after this call.
If you are hosting a board meeting, it's a smart thought to have every one of those speakers and mediators on the call so they can become acquainted with one another and get open to talking collectively.
3. Speaker guidelines and virtual practices:
Either during the first kickoff call or the interim paving the way to your first practice, you will need to review virtual event best practices with your speaker.
Regardless of whether you need to talk about this on a call or follow up using email - or preferably both - this is a significant advance in setting up your speakers for progress. Utilizing a speaker management solution, you can even set up a layout and send it out to your speakers directly from the portal.
4. Have a backup plan:
This guidance may seem like old news for event experts but listen to us. Like we just referenced, technology is a fickle mistress. But there are a ton of dynamics in virtual events and things outside of our control. Thus, if a speaker haphazardly removes, loses internet connection, or something insane occurs, it's important to have a backup plan and ensure everybody knows it.