Posted on May 11th 2021

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You should think of all the time spent on unorganized files and what if some important file gets deleted by accident?

You can avoid all these problems by having a good structure of your files and documents. You may find it difficult to organize if you put this task on later. So, it is better to get the work done as early as possible.

Best practices for organizing your freelance files and folders:

Have a structure:

To keep your files organized, the first thing to think of is a well-thought structure. Don’t just create a couple folder for all your files. You think of following questions while creating a structure of folders.

What do I use most often?
Where to find a particular folder?
What files or folders are similar?

Keep the most important thing at your glance:

Make sure that you are not getting lost in your files while searching for an important file. You can easily create a computer file management system, but it creates too many folders and getting rid of clutter won’t help.

You might want to see your important files like ongoing projects, clients, or your sketches folder at the first glance. You should keep these files at visible location of your computer.

Always have a backup:

This should be number one on the rundown. Quite possibly the main advice with respect to getting your files organized is making a point not to lose them. Have a backup, always. You should use cloud storage which is constantly synchronized with the PC.

While making changes to a file and save them, the new form gets transferred. If anything happens to your computer, you won't be stressed over your documents. Regardless of whether you get an online backup or a physical one as an external hard drive is dependent upon you. However, always have one.

There are a few cloud storage providers that you could use to put together your customer documents. Probably the most used are Dropbox, Google Drive, iCloud, and OneDrive.

 

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